THE STUDENTS' UNION
1. Functions of the Union
The Students' Union shall remain the sole tribune of Students' opinion inside the Kendrapara College. Its functions are detailed as follows :
- To organise discussions on the general, cultural, academic, national and international problems.
- To organise debates.
- To invite eminent persons to address the Union.
- To celebrate the Independence Day, Gandhi Jayanti and other similar occasions in consultation with the Principal, and
- To take up such other activities as are proposed by the Union and approved by the Principal.
2. Membership of the Union
Every student whose name is on the rolls of the Degree Classes of the college is a member of the Union and is eligible for election to any of its offices subject to Articles 8 and 10 and recommendations made in the Govt. circulars issued every year.
3. Members of the Staff
The meeting of the Union shall be open to all the members of the staff who if they so desire, can take part in the proceedings of the meetings.
4. The Executive Committee
There shall be an Executive Committee of the Students' Union consisting of the following :
i) The President. ii) The Vice - President.
iii) The Secretary. iv) The Asst. Secretary
v) Three student representatives to be elected. One each from 1st year to 3rd year Degree classes.
5. Cultural Association :
There shall be a Cultural Association for +2 Students consisting of,
i) The Secretary, to be elected from +2 streams.
ii) The Asst. Secretary, to be elected from 1st year class of +2 streams.
iii) Two Class Representatives, to be elected one from 1st year and 2nd year of +2 streams. (+2 streams means three faculties; Science, Arts & Commerce.)
6. Function of the Executive Committee :
a) The functions of the Executive Committee shall be :-
i) To draw up the programme of union activities for the session.
ii) To adopt the union budget for the session, and
iii) To under-take such other activities as are consistent with the objective of union in accordance with the constitution.
b) i) An ordinary meeting of the Executive Committee may be called by the Secretary in consultation with Adviser. Notice of such meeting with date, time, place and agenda shall be given to members at least 24 hours prior to the meeting.
ii) An extraordinary meeting of the Executive Committee can be convened at any time by the Principal.
iii) A meeting of the executive committee shall be presided over by the President or in his absence by the Vice-President or in the absence of both by any member of the committee elected at the meeting. Such an election is to be conducted by the Adviser.
iv) No meeting of the Executive Committee can be conducted without the Adviser.
v) Fifty percent of the members of the Executive Committee shall constitute the quorum.
vi) The minutes of the meeting shall be maintained by the Secretary and the copy thereof shall be communicated by the Secretary to the Principal through the Adviser within two days.
7. The Adviser :
a) There shall be Advisers appointed by the Principal from among the members of the staff, one for Students' Union and one for Cultural Association. The Principal may, if he thinks necessary, appoint Associate Advisers to assist the Advisers in discharging their duties. They shall act as the Advisers during the absence of the Advisers.
b) The Advisers shall be present at the meeting of the Executive Committee and at the ordinary meeting of the union. He will assist the members for the proper conduct of the meeting. The President may refer to him any rule for interpretation and the decision of the Adviser when so referred to, shall be final.
c) The Adviser may at any time during a meeting at the request of the President explain the scope and effect of a motion or amendment.
d) The adviser may, if he is unable to be present at a meeting, request one associate adviser to take his place and such a member shall discharge all the function of the adviser.
e) Subject to the provision in Rule 26 below neither the adviser nor his Deputy will preside over a meeting of the union unless specially requested to do so by the President.
8. The President :
Any member of the Union is eligible to Contest for the office of the President of the Union. The President shall preside over all ordinary meeting of the Union at which he is present and over extraordinary meetings subject to the provision contained in Rule 40. He shall be responsible for maintaining order and interpreting the rules. His ruling shall be considered final except where he requests the Adviser to give a ruling in which case the ruling of the Adviser shall be considered final.
9. The Vice President :
The Vice-President must be a member of the Union belonging to the 1st year or 2nd year of +3 Degree class. In the absence of the President, the Vice-President shall assume all his rights and discharge all his duties.
10. The Secretary :
Any member of the Union can stand for the Secretaryship of the Union.
a) The Secretary shall arrange debates, give notice of the ordinary meetings and record the minutes of all meetings whether annual, ordinary or extraordinary.
b) The Secretary shall select the subject for debate in consultation with the President and the Adviser.
11. The Assistant Secretary :
The Assistant Secretary must be a member of Union belonging to 1st year or 2nd year of +3 Degree classes. The Assistant Secretary shall assist the Secretary in the discharge of his duties and in his absence, perform all his functions.
12. Elections :
Once in the beginning of each session on such date as the Principal may fix not later than the month of September, elections shall be held for the different offices of the Student Union, provided that normal conditions prevail.
a). Nominations to each elections duly seconded shall reach the Principal in writing at least three clear days before the date of election.
b) Every member of the union has the right to vote in every election.
c) No member shall give more than one vote for each office to be filled.
d) Elections shall be conducted and votes recorded in such a manner as the Principal may determine.
e) The candidate obtaining the largest number of votes shall be declared elected.
f) In case of an equality of votes between any two or more candidates the election of the successful candidate shall be determined by lot.
g) The office bearers of the College Union shall assume their responsibility after they take an oath in the following form.
"I ..........................................................having been elected as..............................of the Kendrapara College Union do hereby solemnly affirm that I shall discharge my duties earnestly and sincerely in accordance with the provisions of the constitution. I further affirm that my activities shall by no means, be detrimental to the interest and welfare of the institution."
h) The oath shall be administered by the Principal or his nominee on such a date and in such a manner as he may think fit.
i) Subject to the provisions of rules 17 and 18 below the office-bearers shall hold office till the year relieved in the next Annual meeting unless they :-
I) Cease to be members of the College Union.
II) Voluntarily resign in writing addressed to the Principal.
j) An office-bearer who fails in the proper discharge of his duties can be removed by a vote of no confidence passed by three fourths of the members of the Students' Union present at an extraordinary meeting called for the purpose.
k) If the President and the Secretary vacate their offices the Vice-President and the Assistant Secretary shall succeed them respectively as the Acting President and Acting Secretary.
l) Any office falling vacant in spite of these arrangements will be filled by holding a by-election. The procedure for the by-election will be the same as for the election at the beginning of the session.
m) After the election on such a date as the Principal may fix, the Annual Meeting of the Union shall be held where
i) The outgoing office-bearers shall be relieved.
ii) The newly elected office-bearers shall be administered oath by the Principal or his nominee.
iii) The outgoing Secretary will present the annual report and an audited account of the College Union for the preceding session for the approval of the general body.
n) The Principal or his nominee shall preside over the Annual Meeting.
13. Ordinary Meeting :
a) Ordinary meeting of the Union shall be arranged by the Secretary in consultation with the President and with the approval of the Adviser.
b) Such meetings of the Union shall ordinarily take place on every alternate working Friday.
c) No ordinary meeting of the Union shall last for more than two and half hours.
14. Notice :
The Secretary shall cause a notice to be issued two days before each ordinary meeting containing the following particulars.
i) Date of meeting. ii) Place of the meeting
iii) Subject for debate and speakers in order.
iv) Name of at least the first.
15. Amendments to motions :
a) Notices of amendments must be put into the box reserved for that purpose by twelve noon on the day preceding the day of the meeting.
b) No amendment will be in order which in effect directly negates the original motion for the debate or consistent with motion.
16. Procedure at the Meeting :
a) In the absence of both the President and Vice-President form an ordinary meeting members present will elect a Chairman from among themselves. The Adviser or his Associate shall take the chair until the election is over. The Chairman shall assume all the rights and discharge all the duties of the President during the meeting.
b) At the commencement of each ordinary meeting the Secretary shall read the minutes of the last ordinary meeting and the subsequent meeting of the Union, if any. The minutes on being approved by the members present shall be signed by the President.
c) Every speech shall be relevant to the subject of debate or the amendment proposed. No personal reflection shall be made in the course of the meeting.
d) No member other than the mover of a motion shall speak more than once in the course of the debate. At the conclusion of the debate the mover may, at his option reply to the debate.
e) The mover and the second speaker ( Opposer) may speak for eight minutes each. The other speaker shall speak for not more than five minutes each. This time can be reduced by the President of a meeting if he finds the number of speakers to be too many to be adjusted within two and half hours.
f) The President may if he so desires, take part in the debate.
17. Discussion of Amendments :
a) Not more than one amendment to the motion under discussion may be brought forward in the course of an ordinary meeting.
b) The President of an ordinary meeting shall decide at the meeting which one of the amendments received in accordance with rule 14(a) shall form the subject - matter of the debate.
c) a) An amendment to a motion shall be discussed only after the first four speakers on that motion speak.
d) No amendment shall be valid which is not duly seconded at the meeting.
e) When an amendment is proposed and seconded members may at their opinion speak either on the amendment or on the original motion.
18. Vote on Debates :
a) At the conclusion of the debate as soon as the mover of the original motion has exercised or formally waived his right of reply, the amendment, if any, shall first be put to vote. If the amendment is carried the motion is amended.
b) All questions of the debate shall be determined by a majority of the votes of the members present.
c) If the votes are equally divided, the President shall decide the question by lot.
19. Points of Order :
The Adviser, his deputy or any member, may call the President's attention a point of order while a member is speaking but no speech shall be made on such a point of order.
20. Discipline :
a) The President may call any member to order. If a member disobeys or disregards any order of ruling of the President or the Adviser or his Deputy, the President may forthwith ask the members to withdraw from the meeting and may report his name to the Principal. If necessary the President may dissolve the meeting.
b) In any case not provided for by those rules, the Adviser or his Deputy shall give ruling as to the procedure on the principles already laid down and his ruling shall be final.
21. Extraordinary Meetings :
An extraordinary meeting of the Union may be convened :-
a) At the Principal's discretion.
b) On the written requisition addressed to the Principal and signed by not less than one hundred members of the Union, or.
c) On the request of the President.
The Principal or any person nominated by him shall preside over the extraordinary meeting, when this is deemed necessary by the Principal.
22. Amendments to Rules :
i) a) Amendments to any of these rules shall be considered at the Annual Meeting of the Union.
b) No amendment will be in order which is not duly recorded and of which a week's clear notice has not been received.
c) An amendment before it becomes effective must be passed by a majority of three fourth of the members present at the Annual Meeting and must receive the approval of the Principal.
ii) The present constitution shall be interpreted whenever necessary, by the Adviser and such interpretation shall be final and shall not be called into question or discussed at any meeting of the Union.
iii) No amendment to any of these rules will be given effect to before the next session, i.e., If an amendment is passed in 2001-2002 it will be given effect to in 2002-2003.
iv) The Principal shall be the final authority in all matters relating to the Union.
THE DRAMATIC SOCIETY
1. There is one Dramatic Society for the College called the Kendrapara College Dramatic Society.
2. All the students of the college shall be members of this society.
3. Every student of the college shall pay to the Society's accounts in the college office a subscription as determined from time to time per year at the time that he pays his first instalment of college fees for the session.
4. The Principal of the college shall be the ex-officio President of the Dramatic Society.
5. The affairs of the Society shall be managed by committee of management consisting of the following members.
i) The President ( Principal ex - officio )
ii) Three teachers of the college to be nominated by the President. One of three members shall be nominated by the President as the Vice-President of the Society.
iii) A secretary to be elected by all the students of the college from among themselves.
iv) There shall be an Assistant Secretary to be elected from among the students belonging to the 1st yr. or 2nd yr. of +3 Degree class.
v) Not more than two students' representatives shall be elected from the 1st year and 2nd year of +3 Degree classes.
vi) Two more students to be nominated by the President at his discretion.
6. At the beginning of each session, elections shall be held to the different offices on such a date and in such a manner as the Principal may determine.
7. After the elections are over, there shall be a meeting of all the members of Dramatic society. At this meeting the accounts of the previous year shall be received from the outgoing Secretary and the newly elected office - bearers shall assume office after they take an oath in the form determined by the Principal. The Principal or his nominee shall preside over this meeting.
8. The Committee of Management shall perform the following duties.
a) Decide which drama shall be staged during the year and when. This decision shall be subject to the approval of the Principal.
b) Prepare and pass the budget for the year.
c) Have the expenditure in connection with the drama audited within fifteen working days after the starting of the drama.
d) Sanction expenditure out of the Reserved fund for the purchase of property of the upkeep, repair or replacement of articles already purchased for the Dramatic Society.
e) Meet from time to time to decide all other matters connected with the society
9. Neither the Secretary nor the Assistant Secretary shall ordinarily be given an actor's part in the drama to be staged. One of the two shall keep the minutes of the Society and the other shall be in charge of the accounts. Either or both of them may be removed from office if they fail to discharge their duties properly :-
i) By Principal or,
ii) By a vote of no confidence passed by not less than two thirds of the members of the Committee or management or a meeting of the Committee specially called for the purpose and ratified by meeting of the general body of members called for the purpose.
10. 50% of the members shall constitute the quorum for an ordinary meeting of the Committee of the management.
11. a) The Principal reserves to himself the right to alter, amend or aborgate any of the rules mentioned above. He may request the members of the teaching staff to move amendment to the rules if a member wants to alter or amend any of the rules. The alteration amendment must be passed by a majority of the members present in the annual meeting. The same applies to amendments moved by the members of the teaching staff. Such alteration or amendment is subject to the approval of the Principal.
b) The present Constitution shall be interpreted whenever necessary, by the Vice-President or in his absence his Deputy and such interpretation shall be final and not be called into question or discussed at any meeting of the College Dramatic Society.
c) The Annual Meeting of the Dramatic Society shall be open to all members of the college staff as visitors.
12. No amendment to any of these rules will be given effect to before the next session, i.e., if an amendment is passed in 2001-2002, it will be given effect in 2002-2003.
13. The election procedure and the powers of the office bearers of +2 stream with a separate dramatic association remain the same as the +3 Degree stream.
THE DAY SCHOLARS' ASSOCIATION (DSA)
1. All the Day Scholars of the college shall be the members of the Association and shall pay a subscription as determined from time to time annually.
2. The object of the Association is take up such activities as will foster a spirit to fellowship and co-operation among all the Day Scholars of the college.
3. There shall be a Censor of the Day Scholars' Association appointed by the Principal from among the members of the staff.
4. The Censor of the Day Scholars' Association shall preside over all the meetings of the Association except the Annual Meeting. He may appoint a Deputy from among the members of the staff to take his place as the President. The Principal or his nominee will preside over the Annual General Meetings of the Association.
5. a) There shall be a Secretary elected from the members. There shall be an Asst. Secretary elected from among the students belonging to the 1st yr. or 2nd yr. of +3 Degree class on such date and in such manner as the Principal determines.
b) After the elections are over there shall be a meeting of all the members of D. S. A. At this meeting the Annual Report and audited account of the previous year shall be placed by the outgoing Secretary and the newly elected office-bearers shall assume office after they take an oath in the form prescribed by the Principal. The Principal or his nominee shall preside over this meeting.
c) The Secretary with the approval of the President shall organise all the functions of the Association and shall be in charge of the minutes and correspondence of the Association. In the absence of the Secretary, Asst. Secretary will do the work of the Secretary.
6. There shall be an Executive Committee consisting of :-
a) The Censor, The Secretary, The Asst. Secy. and
b) One student member from among the Day Scholars' in each of the classes elected in such manner as the Principal shall determine.
7. The Principal may at his discretion nominate 1 or 2 student members to the Executive Committee to make up any deficiency in representation.
8. The funds of the Association shall be under the control of the Principal. All expenditure incurred by the Association shall be subject to his approval.
9. Meetings of the Association shall be open to all members of the Colleges staff as visitors. They can participate in the proceedings of the Annual Meeting of D. S. A. and can move amendments to the rules there.
10. The principal shall be the final authority in all matters relating to the Association.
11. If a member wants to alter or amend any of the rules, the alteration or amendment must be passed by a majority of the members present in the Annual Meeting. The same applies to amendments moved by members of the teaching staff. Such alteration or amendment is subject to the Principal's approval.
12. The present Constitution shall be interpreted if necessary by the Censor or in his absence his Deputy and such interpretation shall not be final and shall not be called into question or discussed, at any meeting of the Day Scholars' Association.
13. No amendments to any of these rules will be given effect to before nest session i.e.. If an amendment is passed in 2001-2002, it will be given effect to in 2002-2003.
14. The election procedure and the powers of the office bearers of +2 stream with a separate D.S.A. remain the same as the +3 Degree stream.
THE SOCIAL SERVICE GUILD (SSG)
1. Aims and Objectives :
The aim and object of the Guild is to render Social Service of any description, e.g.
i) To open and encourage night schools in the town.
ii) To grant stipends to needy and deserving students of the college.
iii) To from a volunteer corps in the town for rendering help to the sick, destitute and flood stricken people.
iv) To arrange lectures by eminent persons for the benefit of the student community.
v) To educate people in rural areas regarding the prevention of Cholera, Smallpox. Malaria and such other epidemics.
2. Finance :
i) Each Student to the college contributes annually a subscription of Rs 5/- towards the Guild Fund.
ii) Members of the college staff make voluntary annual contributions.
iii) High officials and well-to-do public men are occasionally approached to make donations to the fund.
iv) The beneficiaries of the Guild Fund are expected to return the money they receive after they are settled in life and they sign an undertaking to that effect.
3. Working :
i) The Principal as ex - officio President, controls the fund of the guild.
ii) There is an Executive Committee consisting of the following :
a) President - Principal ( ex - officio )
b) One Vice-President to be nominated by the Principal from among the members of the staff. He shall also act as the Convenor of the students committee of the guild.
c) Two ordinary members, shall be from the members of the teaching staff .
d) A Secretary to be elected from among the students of +3 classes.
e) An Assistant Secretary to be elected from 1st yr. or 2nd yr. class of +3 Degree course. The number of members to be elected from each class shall be determined by the Principal roughly on the basis of its strength.
iii) All elections shall be held on such a date and in such manner as the Principal may determine. Students and members of the staff are eligible to vote.
After the elections are over there shall be a meeting of the members of the S. S. G. At this meeting the Annual Report and the Audited Accounts of the previous year shall be placed by the outgoing Secretary and the newly elected office bearers shall assume office after they take an oath in the form prescribed by the Principal. The Principal or his nominee shall preside over this meeting.
iv) The election procedure and the powers of the office bearers of +2 stream S.S.G. remain the same as the +3 Degree stream.
v) The duties of Secretary are as follows :
a) To prepare and submit at the Annual General Meeting the Annual Report of the working of the guild along with the accounts of the previous year.
b) To convene General and Executive committee Meetings of the Social Service Guild.
c) To record the proceedings of all meetings.
d) To invite applications from the students of the college soon after the Annual General Meeting for financial help.
e) To organise student volunteers to raise funds for improving the financial position of the guild.
f) To work throughout with a view to realising the aims and objectives of the guild as laid down in rule 1 above, and.
g) In the absence of the Secretary the Assistant Secretary shall discharge the duties of the Secretary.
4. Poor and deserving students of the college receive help for a period of nine months during a session, ordinarily from August to April of next year.
i) The Guild has a student aid committee consisting of the following :-
a) The Vice-President - Convenor.
b) Two ordinary members mentioned in 3 (ii) (c) above.
ii) The Students' Aid Committee of S. S. G. recommends to the Executive Committee the award of both recurring and non-recurring grants to the poor and deserving students of the college.
5. i) Temporary loans may be granted to poor students by the President.
ii) Non - recurring grants can be made by the Principal at his discretion to poor and needy persons from the S. S. G. Discretionary Fund. The amount of such grants shall not exceed ten percent of the contributions collected in the year in which such grants are made.
6. If a member wants to alter or amend any of the rules, the alteration or amendments must be passed by a majority of the members present in the Annual Meeting. Such alteration or amendment is subject to Principal's approval. Members of the staff can take part in the proceedings of the Annual Meetings and can move amendments to the rules.
a) The present constitution shall be interpreted whenever necessary by the Vice-President or in this absence his Deputy and such interpretation at any meeting of the Social Service Guild.
b) The Principal shall be the final authority in all matters relating to the Guild.
THE ATHLETIC COUNCIL
1. The Council shall consist of all the members of the staff and students with the Principal as ex - officio President.
2. Executive Committee :
The Executive Committee of the Kendrapara College Athletic Council shall consist of :-
a) The Principal - President (ex - officio).
b) Two to four members of the teaching staff nominated by the Principal, one of whom shall be nominated as Vice - President.
c) The Physical Education Teacher.
d) A Secretary to be elected by all the students of the college from the ideal players among themselves.
e) An Assistant Secretary to be elected by all students from among the ideal players belonging to the 1st year or 2nd year of +3 Degree course.
f) Two class representatives from each of the classes of +3 Degree Course.
g) Two women students to be elected by women students of the College.
h) Captains of football, hockey, Volleyball and such other organised outdoor games as might exist in the college.
i) One or two more students nominated by the Principal, If he thinks that in the interest of the Athletic Council this nomination is necessary.
Note : In the absence of any Captain, the Vice-Captain, can attend the Executive Committee meeting of the Council in his place and shall enjoy all the privileges of the Captain for the time being.
3. Election Rules :
All election will be held by secret ballot or as the Principal directs.
a) The Secretary, Asst. Secretary and all class representatives shall be elected at such time and in such manner as the Principal may determine. Only ideal players are eligible for election as Secretary, Assistant Secretary and Class Representatives. Class Representative can be elected only by the members of the class which they represent. Where possible the Captain of any particular branch of the Athletic Council will be elected from among these students who have usually played in the "A" team of the college in that particular branch. The same applies also to the Vice-Captain.
b) The Principal, his nominee from the teaching staff, the Physical Training Instructor, Secretary, Assistant Secretary and the Physical representatives will elect Captains and Vice-Captains not necessarily from among themselves for Football, Hockey, Cricket, Volleyball and such other organised outdoor games as may exist.
c) The Secretary or the Assistant secretary cannot be the Captain for any game. If a student is elected both Secretary and Captain, he shall resign from one of the two offices.
d) The Executive Committee of the Athletic Council will elect Captains, Vice-Captains in case there are vacancies owing to one or more of them leaving the college during the session.
4. Tenure of Office :
a) The tenure of office of the Executive Committee shall be for one session only.
b) The Vice-President and the Secretary in the previous session shall carry on the work of the following session till the election takes place.
c) If the Secretary vacates his office, the Assistant Secretary shall succeed him as the Acting Secretary.
d) The Football Captain elected in the previous session shall continue to be the Captain till the next election if he joins the college in the following session.
e) If the Football Captain elected in the previous session does not join the college in the following session the Vice-Captain elected in the previous session shall serve as Captain in the following session till the elections are held.
f) If Football Captain and Vice -Captain elected in the previous session do not join the college in the beginning of the session the Vice-President shall nominate the Captain till the next elections are held if he finds that the work cannot be managed without a Captain.
g) If the work of the elected Secretary or Assistant Secretary is found to be unsatisfactory, he can be removed by a vote of no confidence passed by 3/4 of the members of the Council present at an extraordinary meeting called for this purpose on the written requisition addressed to the Principal and signed by not less than one hundred members of the council.
h) If a captain absents himself from the field continuously for fifteen days without sufficient reason, he will ipso facto cease to be the Captain.
i) The Office of the Secretary and Asst. Secretary falling vacant in spite of these arrangement will be filled by holding by-election.
j) The outgoing Secretary will hand over the charge of his office to the newly elected Secretary as possible after the new Secretary is elected.
k) The election procedure and the powers of the office-bearers of +2 stream Athletic council remain the same as the +3 Degree stream.
5. Annual General Meeting :
There shall be an Annual General Meeting of the Council the date of which will be fixed by the Principal. At the meeting the Secretary will read his Annual Report and a statement of Account for the academic year under review will be presented by the Vice-President. Amendments to the rules, if any, will be passed by a majority at votes. Resolutions of amendments will be forwarded to the Principal for his consideration. At this meeting the newly elected office-bearers shall assume office after they take the oath in the form prescribed by the Principal. The Principal or his nominee shall preside over the Annual General Meeting.
6. Work of the Executive Committee of the Council :
a) To consider the budget prepared by a Sub-Committee consisting of Vice-President, the members of the staff in charge of different games, the Physical Training Instructor, the Secretary, the Asst. Secretary and the Captain. The Vice-President of the previous year, if available, may be invited to attend.
b) General Management of the Council.
c) Promotion of Games and Athletics among students.
d) Add consideration of reports of the Blue Sub-Committee for the award of college blues.
7. Limitations on the power of the Executive Committee of the Council :
The Principal can veto any resolution passed by the Executive Committee of the Council. He can make a new rule or amend old one, if he thinks that in the interest of the council the new should be made or the old one amended.
8. Work of the Vice-President :
a) He will be in-charge of the accounts and all correspondence, including the ordering of goods.
b) He will be the General Superintendent of Games.
c) He will appoint a Sub-Committee every year for each of the games Football, Hockey, Cricket, Volley Ball and Athletics to recommend names for the award of college Blues. He will also appoint a Sub-Committee every two years to recommend names for the award of All Round Cup. He himself will be the Chairman of this Committee. Each Sub-Committee will consist of the member of the staff-in-charge, the Physical Training
Instructor and the Captain of the Game, both ex-officio members of the staff, two students members, the Secretary and Assistant Secretary of the Athletic Council. The Secretary will act as the Convenor of the Sub-Committee.
9. Work of the Secretary :
1. He will be the Convenor of all General and Sub-Committee Meetings.
2. He will prepare the Annual Report.
3. He will conduct all correspondence assigned to him by the Vice-President.
4. He will organise the college game with the assistance of the Captains and Vice-Captains.
10. Work of Captains :
a) They will select games for friendly and competitive catches.
b) They will be in charge of grounds set apart for the games in their charge.
c) And with the Secretary, they will be responsible for the organisation of the college games.
11. Neither the Secretary nor the Captain should arrange any match unless they have obtained the approval of the Vice-President.
12. The work of the Physical Education Teacher :
a) To copy all the invoices in the stock books.
b) To Keep an account of the sports goods.
c) To look after the playgrounds.
d) To look after the programme of Physical Education and Gymnasium.
e) To maintain records in connection with compulsory games.
f) To do such other work in connection with sports and games as the Vice-President assigns to him.
13. Rules for the award of College Blue and All Round Cup :
a) For the award of College Blue at the Blue Committee stage unanimity shall be insisted upon for recommending names for the award. When a name or names are recommended by the Blue Committee and are being considered by the Executive Committee of the Athletic Council unanimity need not be insisted upon. If at least three fourths of the members of the Executive Committee of the council are in favour of the award the Blue shall be awarded.
A Blue in Athletics may be awarded to a person :
i) Who stands first in any two of the recognised Athletic events in the Annual College Sportsand
ii) Has outstanding performances in the Inter-College or Inter-University or State Athletic Meet.
b) All Round Cup may be awarded to an Athletic or a sportsman who has played on the college in three major games. If Athletic is one of the three items he must stand first in one of the recognised athletic events.
14. The Principal shall be the final authority in all matters relating to the club.
15. The present constitution shall be interpreted whenever necessary by the Vice-President or in his absence his Deputy and such interpretation shall be final and shall not be called into question or discussed at any meeting of the Athletic Council.
16. No amendment to any of these Rules will be given effect to before the next session i.e., if an amendment is passed in 2001-2002. It will be given effect to in 2002-2003.
THE BOYS COMMON ROOM
The boys common room shall be managed by two members of the teaching staff to be nominated by the Principal. Any male student of the college belonging to +3 classes can contenst the office of the Secretary and any male student of the 1st year or 2nd year of +3 classes can contenst the office of the Asst. Secretary. The Assistant Secretary is to assist the Secretary.
The Election shall be held on such a date and in such a manner as the Principal may think fit.
STUDENT REPRESENTATIVE FOR THE COLLEGE MAGAZINE 'BALAYA'
The Board of Editors for the College magazine' Balaya' will be nominated by the Principal. One student each from +2 stream and +3 stream will be elected as students' representatives to assist the Board of Editors.
These representatives will assist the Board of Editors in collection of articles, photographs and information regarding various cultural activities of the students.
Publication of the College Magazine will be the sole responsiblility of the Principal and the Board of Editors.